Digital Patient Intake

Patient forms, done before they walk in.

Give patients a smartphone-friendly intake form they can fill progressively — at home, on the go, on their schedule. Your office gets a completed, printable PDF the moment they submit. No printing, no clipboards, no re-keying.

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No app to download · Live in days, not months

HourMine mobile intake form, final step: patient reviews registration, medical history and consent answers
HourMine mobile intake form: patient signs with a finger and taps Confirm and Submit
PDF ready
Auto-saved
The old way vs. the HourMine way

Paper forms were never built for busy patients.

The paper-PDF workflow creates friction for patients and extra work for staff. Digital intake removes both problems at once.

The paper PDF way

  • Office emails a PDF — patient must print it, few actually do.
  • Patient fills a clipboard in the waiting room, eating appointment time.
  • Handwriting is often illegible; staff struggle to read and enter data.
  • Staff manually key every field — slow and error-prone.
  • Late or incomplete forms push back every appointment that day.

Digital intake with HourMine

  • A link in any email or reminder text opens a mobile form instantly.
  • Patients fill it at their own pace; progress saves automatically.
  • Required fields and clear labels eliminate missing data.
  • Your office is notified the moment a form is submitted.
  • One click generates a clean, filled PDF for the chart.
Built for both sides of the front desk

Everyone wins with digital intake.

Forms patients complete

A short, clear mobile form with auto-save beats a multi-page PDF every time. Patients finish on their couch, not a waiting-room chair.

Instant office notification

The moment a patient submits, your office is alerted. Check-in becomes a confirmation, not a scramble.

One-click filled PDF

Every submission becomes a perfectly formatted, print-ready PDF in one click. No more retyping clipboards. No more squinting at handwriting.

Send as a link

In any message you already send.

No new software for patients to learn — your intake form is just a URL. Drop it in an appointment confirmation, a reminder text or a welcome message, and patients open a polished mobile form in their browser. Every answer auto-saves, so they can close the browser and pick up exactly where they left off, from any device.

  • Works in email, SMS or any messaging channel
  • Branded with your practice name so patients trust it
  • Resume from any device — no “session expired” screens
A patient smiling as she fills out a form on her phone
Auto-savedPick up right where you left off
A front-desk team member with a tablet welcoming a patient at a bright clinic reception
Zero-effort setup

We convert your existing paper forms.

You don't rebuild anything. Send us your current paper intake PDFs and HourMine converts them into mobile-ready digital forms. Required fields, conditional logic and signature capture are added automatically, with your branding applied. You're live in days, not months.

  • Automatic PDF-to-mobile-form conversion
  • Required fields enforced and e-signature blocks added
  • Review and approve before you go live
Compliance built in, not bolted on

HIPAA compliance is part of the foundation.

Patient data is encrypted in transit and at rest, access is role-based, and every submission is logged with a complete audit trail. You get the productivity of digital intake without the compliance risk.

🔒 Encrypted in transit & at rest📋 Full audit trail🔐 Role-based access✍ Secure e-signature
FAQ

Questions we get asked most.

Is patient data secure and HIPAA compliant?
Yes. HIPAA is central, not an add-on. Data is encrypted in transit (TLS) and at rest, access is role-based, and every submission is logged with a tamper-evident audit trail. We walk through the safeguards at your demo.
Do patients need to download an app?
No. They tap a link and the form opens in their smartphone browser — nothing to install, no account, no password. Lower friction means higher completion.
What if a patient doesn't finish the form?
No progress is lost. Answers are saved as they're typed and patients can resume from the same link on any device. Your office can see a partial submission and follow up, or the patient can finish at check-in.
How do forms get to patients?
Each form is a URL. Include it in confirmation emails, SMS reminders, your website, front-desk conversations, or a printed QR code in the waiting room. Nothing new for staff to learn.
Do I have to rebuild existing forms from scratch?
No. Send your paper PDFs and HourMine handles the conversion — identifying fields, marking required items and adding signature blocks — usually within a matter of days. You review and approve before go-live.
Can I get a completed PDF to keep and print?
Yes. Export a formatted, print-ready PDF with one click from the HourMine dashboard. It looks like your original form, filled cleanly and legibly.
Are electronic signatures legally captured?
Yes. Signature blocks are added where your paper form had signature lines, and captured with a timestamp, the signer's IP address and a unique submission identifier for an auditable record.
Is this only for new-patient intake?
Any paper-PDF form can be converted: new-patient intake, health-history updates, consent forms, HIPAA acknowledgments, annual questionnaires, pre-procedure instructions and more. If it has a form and a signature line, HourMine can digitize it.
Ready when you are

Forms finished before the visit.

Turn your paper intake into mobile forms patients actually complete.

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